The Top Five Benefits of Cloud-Based Email Archiving
If your business is like any other typical business out there, it probably runs largely upon email correspondence. In fact, statistics have shown that in 2011 the average corporate user sent and received over 100 email messages every single day. Going back to 2009, X5 Servers it was estimated that approximately 247 billion emails were sent every single day and that number is projected to double to 507 billion by in the year 2013.
So what do you do with the thousands upon thousands of important emails that have stacked up over the years? Well, as any creditable business analyst will tell you, it is highly recommended that every organization archives its email. This is especially true now that there is an increase of legal and regulatory requirements from the amended U.S. Federal Rules of Civil Procedure.
One of the top trending ways to archive email is through cloud computing via a cloud provider. By storing your old emails off-site, it provides many benefits to protect your company’s critical business information and intellectual property and keep your business up and running on a daily basis.
Let’s take a look at why should you archive your email in the cloud. Here are the top five benefits of cloud-based email archiving:
1.) E-Discovery: No one ever wants to get sued, but let’s face it, lawsuits happen all of the time in America for both warranted and unwarranted reasons, and therefore email archiving provides comprehensive e-discovery solutions that will greatly benefit your business and make it litigation ready should the case arise that someone decides to sue you, or you decide to sue someone else. This is especially important if your business is heavily regulated (i.e. HIPPA, SEC, GLBA).
2.) Your Emails are Tamper Proof: Along the same lines as e-discovery, in the unfortunate event that your business becomes involved in a lawsuit, placing your emails in the hands of a third-party will help you prove overall that your emails are authentic and have not been tampered with by you or anyone else on your staff. Additionally, this can help you achieve SEC (Securities and Exchange Commission) compliance should you need to.
3.) The Sky’s the Limit: With cloud-based email archiving, you are not limited to how much data you are able to store. Considering the email statistics mentions above, this is one of top selling points for cloud-based email archiving. To make the deal even sweeter, most cloud providers offer a flat fee so your monthly budgeting is made simple and you can expect the same price each month.
4.) Practically Disaster Proof: Email archiving provides a built-in security system for your old email and is a great way to protect your emails from a server failure or a disaster. The last thing you want is for your business to come to a screeching stop because your mail server fails. With cloud-based email archiving you will have access to your emails 24/7/365.